EACN 2026-2027 Leadership Applications Phase 3

Undergraduate Volunteer Operations Coordinator (2 positions)

(formerly: HOQI Coordinator)

Role Description

Undergraduate Operations Coordinators ensure undergraduate volunteers are well-integrated into clinic operations and prepared to support EACN’s mission of delivering high-quality, patient-centered care. They collaborate closely with the Senior Director on recruitment, onboarding, training, and volunteer support.

Responsibilities

• Assist with directing the EACN Undergraduate Volunteer Program
• Support recruitment, onboarding, and training of new undergraduate volunteers
• Serve as advocates for undergraduate volunteer needs and concerns
• Lead monthly advisory board meetings with HOQI
• Lead biannual HOQI orientation huddles
• Enforce HOQI expectations and address concerns

General Information

• All experience welcomed
• Prior EACN involvement valued but not required
• Commitment, reliability, and professionalism are essential

For this application, you will apply for a Coordinator position at a specific clinic site. Your specific assigned role will be determined after you are accepted onto the clinic team.

Please note: At 7^th Day and Eastside, there are Specialty Night Coordinator positions listed that are considered as a branch of the primary care nights.

General Information

• All experience levels welcomed
• Prior EACN experience valued but not required
• Commitment, reliability, and professionalism expected

Potential Clinic-Specific Coordinator Roles

7th Day Primary Care Clinic

• 7th Day Clinic Tracker Coordinator
• 7th Day Recruitment Coordinator
• 7th Day Labs Coordinator
• 7th Day Referrals Coordinator
• 7th Day Nephrology Night Lab Coordinator (2 positions)

Eastside Primary Care Clinic

• Eastside Clinic Tracker Coordinator
• Eastside Recruitment Coordinator
• Eastside Labs Coordinator
• Eastside Referrals Coordinator
• Eastside LGBTQ+ Night Lab Coordinator (2 positions)

Bartley Temple Primary Care Clinic

• Bartley Temple Clinic Tracker Coordinator
• Bartley Temple Recruitment Coordinator
• Bartley Temple Labs Coordinator
• Bartley Temple Referrals Coordinator

Main Street Primary Care Clinic

• Main Street Recruitment Coordinator
• Main Street Labs Coordinator
• Main Street Referrals Coordinator

PCC’s Specialty Night Coordinator Role Descriptions

7th Day – Nephrology Night Lab Coordinator

• Support Nephrology Night by directing lab orders
• Review results
• Ensure follow-up on referrals and appointments
• Assists the 7th Day PCC on additional nights as assigned

Eastside – LGBTQ+ Night Lab Coordinator

• Support LGBTQ+ Night by managing lab orders
• Review results and coordinates holistic follow-up
• Assist the Eastside PCC on additional nights as assigned

General PCC Coordinator Role Descriptions

Clinic Tracker Coordinator

• Oversee accurate and timely entry of clinic flow into EACN Tracker
• Update live encounter statuses
• Ensure all phases are documented across shifts
• Support overall clinic flow
• Ensure documentation completion (REDCap by the end of visit; notes within 24 hours)

Recruitment Coordinator

• Lead recruitment and scheduling of medical students and provider volunteers
• Ensure clinics are fully staffed and distribute pre-clinic instructions
• Coordinate with the Director of Physician Recruitment
• Remind providers to complete/sign medical notes

Labs Coordinator

• Manage point-of-care testing operations
• Ensure correct lab orders/codes are submitted to Quest Diagnostics
• Oversee specimen collection, documentation, and volunteer training
• Maintain lab inventory
• Ensure safety and quality standard compliance

Referrals Coordinator

• Processes and manage referrals to specialty care, imaging, and community resources
• Coordinate with referral partners and track follow-up
• Ensure timely access to care
• Support patients navigating external healthcare systems

For this application, you will apply for a Coordinator position at a specific night clinic. Please refer to the description for specific details about each clinic.

Prenatal Night Clinic

Prenatal Clinic Care Coordinator (2 positions)

Clinic Care Coordinator

Supports communication between leadership, residents, faculty, and patients; manages referrals, supply tracking, and grant documentation; and assists with clinic operations.

Responsibilities

• Referral & Patient Communication: Track/manage referrals, call patients for triage, manage clinic phone, relay concerns
• Clinic Operations: Send volunteer emails, lead undergraduates, facilitate check-in, vitals, rooming, UAs, distribute QR codes
• Supply & Inventory: Place monthly orders, maintain Excel tracking sheet, pick up supplies, assemble postpartum bundles
• Grant & REDCap Documentation: Track supplies/labs; assist with grant reporting

General Information

• Ideal for MS1–MS2
• 5–10 hrs/week
• Closed-loop communication and time management are essential
• Prior EACN/OBGYN experience helpful but not required

Gynecology Night Clinic

Gynecology Night Coordinator (Junior Level – 2 positions)

Supports OB/GYN faculty/residents by managing clinic operations, equipment, labs, and patient follow-up.

Responsibilities

• Coordinate clinic staffing (attendings, residents, PAs)
• Lead volunteer orientation and connect students with providers
• Monitor supplies and oversee equipment sterilization
• Manage pre-/post-clinic duties, including PAP drop-off
• Oversee patient follow-up and referrals
• Provide administrative support (scheduling, reminders, transport coordination)
• Assist with special projects

General Information

• Open to MS1 (rising MS2)
• Commitment, respect, reliability required
• Prior Gynecology Night experience valued but not required

Cardiology Night Clinic

Cardiology Night Coordinator (2 positions)

Responsibilities

• Coordinate patient visits and clinic-night operations
• Manage patient follow-up, referrals, testing, and reminders
• Assist in patient care and documentation
• Provide counseling on cardiovascular health
• Support QI projects (data, workflow, implementation)
• Contribute to team leadership

General Information

• MS2 preferred; MS1 with a strong EAC background considered
• Prior EAC, leadership, or QI experience valued
• Epic familiarity is highly valued

Ophthalmology Night Clinic

Ophthalmology Night Coordinator (3 positions)

Clinic Flow Coordinator

• Prepare exam rooms
• Lead volunteer teaching session
• Coordinate with HOQI for patient confirmation and scheduling
• Assign volunteers to encounters
• Maintain the clinic tracker
• Facilitate communication with residents and attendings
• Sends biweekly clinic logistics emails

Administrative & Glasses Coordinator

• Track volunteer sign-ups and attendance
• Send biweekly volunteer communications
• Create Practice Fusion accounts until Epic transition
• Ensure chart completion and provider note sign-off
• Manage clinic inventory
• Oversee glasses workflow: frame selection → order placement → pickup notification

General Information

• All experience levels welcomed
• Prior EACN experience valued but not required
• Commitment, reliability, and professionalism expected