Fall 2024 EACN Leadership Position Application

Ideally these are students who have at least a year’s experience in a regular clinic officer role. This position would entail assisting clinic officers in their duties, setting up fundraising and social events for the clinic, and assisting the clinic director in completing projects.

Clinic Officers will assist in the administrative aspects of running the clinic including but not limited to ordering and following up with labs, assisting with referrals and following up on them, ordering clinic supplies and maintaining inventory of clinic supplies, recruiting student and physician volunteers, and seeing patients/taking vitals as needed.

The 7th Day Adventist Junior Nephrology Officer collaborates closely with the Senior Nephrology Officer to manage clinical operations for Nephrology Night, which takes place every other month. Responsibilities include overseeing nephrology referrals, ensuring nephrology protocols are current, managing Nephrology Night activities, and following up with patients after their clinic visits. Additionally, the Nephrology Officer provides support for general clinic operations when needed. This position is best suited for a rising 3rd year interested in internal/family medicine.

Bartley Temple officer is responsible for attending clinic each week from beginning to end. This involves setting up the clinic, managing the patient tracker, helping volunteers with patients, educating volunteers on community resources, etc. There is an additional responsibility outside of the clinic that will be approximately 1 hour each week that can be completed remotely.

Ideally this is a student who has at least a year’s experience in a clinic officer role. This position would entail assisting the Bartley Temple clinic director in completing tasks, participating in clinic duties when needed, following up on all patient notes, and coordinating the annual back-to-school health fair. You must be a rising MS3 or MS4.

The senior operations officer, senior LGBT officer, and clinic director take turns overseeing our weekly clinics such that there is always at least one senior officer present. This means attending clinic 1-3 times per month and providing a supervisory role for the junior officers, e.g. answering questions to which junior officers may not know the answer or handling difficult or complicated patients if needed. Outside of clinic, the senior officers take turns reviewing patient lab results. Ideally, you will have already served as a junior officer at Eastside to apply for this position. You must be a rising MS3 or MS4. There will be 2 senior operations officers.

The primary responsibility of this position is to ensure smooth clinic flow. This involves arriving between 5:00 and 5:30 to set up for clinic, assigning volunteers to patients, pairing volunteers with physicians, answering questions as they come up over the course of the evening, and cleaning up at the end. At Eastside, the first and third Tuesdays of the month are LGBT Night, and the second and fourth are general primary care. Junior operations officers staff both clinics. As there will be 5-6 junior operations officers in total, the expectation is to staff 2-3 clinics per month. Additionally, each officer will be assigned one role from the following: volunteer recruitment (making sure we have enough volunteers each week, sending the weekly welcome email, and making sure notes are finished after each clinic); physician recruitment (scheduling residents and attendings to staff with us); referrals (placing referrals for patients to organizations like We Care); and supplies (keeping an inventory of our supply closet and making sure we are stocked). We will discuss these roles with you and assign them after you have been selected – there is no separate application. This position is traditionally for rising MS2s, but others will be considered.

This position is similar to that of the senior operations officer in regard to supervising clinic 1-3 times per month and taking turns reviewing lab work. In addition, the senior LGBT officer coordinates a semiannual meeting with one of our attendings to review all patients on gender-affirming therapy and may participate in outreach events, such as tabling, as they are able. There will be 2 senior LGBT officers.

The primary responsibility of this position is similar to the general clinic officer (see above) in regard to managing clinic flow. However, you will also need to be familiar with the gender-affirming therapy protocol (i.e. estrogen and testosterone for trans patients) in order to counsel patients and to assist students and physicians who may not be familiar with it. Similar to how the junior operations officers have an additional role, the junior LGBT officer will also be responsible for reviewing patient lab results every week. There will be 2 junior LGBT officers. This position is traditionally for rising MS2s, but others will be considered.

The Main Street Senior Operations Officer position is essentially serving as the onsite coordinator for all Main St officers. Responsibilities include managing officer schedules, making decisions regarding scheduling, communicating with EACN administration to ensure efficient patient care, and troubleshooting challenges during the clinic. An individual in this role should have knowledge of all the different officer positions and be available to help fill in these roles and answer questions as they may arise. The Senior Operations Officer works closely with the Main St leadership and other specialty night officers (GYN, Cardiology, MOC Ultrasound, HOQI, etc) to ensure clinic operations run smoothly. If you have any questions regarding the role please feel free to reach out to Sarah Murphy, sarahmurphy@ufl.edu

The Director of Quality Improvement at the UF Main Street Equal Access Clinic is responsible for managing clinic operations, ensuring efficient workflows, and serving as a liaison between providers, patients, and medical student volunteers. This student officer supervises junior officers, coordinates with clinic staff, and addresses operational challenges to maintain smooth functioning. Additionally, the role includes overseeing quality improvement (QI) projects and Plan-Do-Study-Act (PDSA) cycles at the Main Street clinic, while mentoring other students involved in QI projects, offering guidance and support throughout the process. The ideal candidate for this position is someone in the QIPS (Quality Improvement and Patient Safety) track, as it aligns with the role’s focus on continuous improvement and patient-centered care. This position is perfect for students who are passionate about healthcare quality, leadership, and mentoring in a collaborative clinic setting.

The Main Street Officer position is a vital role that encompasses the management of clinic flow, lab values, referrals, and the coordination of volunteers. This position plays a crucial role in ensuring the seamless operation of a community-focused healthcare center. The ideal candidate for this role is a dedicated individual with a passion for giving back to the community. Responsibilities include overseeing the efficient flow of patients through the clinic, managing and interpreting lab values, coordinating referrals for specialized care, and working closely with volunteers to enhance the overall functioning of the healthcare facility. The Main Street Officer serves as a linchpin in the healthcare ecosystem, contributing to the well-being of the community by facilitating access to quality care and support services.

Cardio night officers will be responsible for assisting in the coordination of patient appointments and with logistics during patient visits such as; obtaining EKG’s, calling patients, and ensuring providers and volunteers have all information necessary to provide appropriate care.

Oversee clinic operations for gynecology night. Order and transport specimens to Quest labs. Follow up on results to patients. Collaborate with Project Continuity on mammogram referrals. Coordinate autoclaving of equipment. Perform physician recruitment.

The director of the ophthalmology clinic oversees and coordinates various aspects of the clinic’s operations. This leadership position involves guiding a team of medical students to provide comprehensive eye care services to the community while ensuring a valuable learning experience for the students involved. The director is responsible for organizing and supervising clinic activities, including patient scheduling, eye examinations, and eyeglass prescriptions. They collaborate with undergraduate students, ophthalmology residents and faculty advisors to ensure that the clinic operates smoothly. Through effective leadership, the director contributes to the success and sustainability of the clinic.

The pediatric ophthalmology clinic is held monthly on Tuesdays at HealthStreet, offering complete eye exams for pediatric patients as well as free glasses. As the pediatric ophthalmology clinic director you will maintain and apply for new grants to provide funding for free glasses and expanding clinic services. The role includes helping officers with orienting medical students to an ophthalmologic workup, overseeing clinic documentation, coordinating clinic flow, and addressing patient care needs. The role also requires representing the clinic during EACN meetings and assisting with outreach in the community/involvement in health fairs. No prior experience is required, but past experience as an equal access clinic officer is helpful. Please reach out with any questions; it’s an exciting and amazing experience for anyone considering ophthalmology or a surgical subspecialty as a career.

We are looking for four new clinic officers for the adult/pediatric Ophthalmology clinic night to run two clinics per month! Clinic officers split clinic and administrative responsibilities between managing clinic flow, working with patients to pick out glasses frames/ordering prescription glasses, assisting with referrals/patient follow-ups, ensuring clinic inventory, communicating with student/physician volunteers, etc. Being an officer will still allow for opportunities to see and manage patients when there are not enough student volunteers. These positions are ideal for current first year/rising second year students.

Senior clinic officers are the helping hands for the adult/pediatric Ophthalmology clinic. Whether that means setting up rooms, assisting with clinic flow, leading a student ophthalmology physical exam teaching session, WeCare referrals, HOQI/resident/attending assistance, seeing patients, or answering difficult questions, this role’s purpose is to add continuity to the clinic and provide assistance. Only one senior clinic officer is expected at each clinic, so this role can be split with your other senior officer. Senior clinic officer positions are generally held for current 2nd year students/rising 3rd year students. Having one prior year experience as an EAC clinic officer is expected, but the experience can be with any EAC night, not just Ophthalmology night.

The Social Work Director manages social work appointments, currently held at the Eastside and Main Street locations, and ensures appropriate follow-up for each case. The director also stays informed about available community resources and communicates updates to all clinics. This role is ideal for a student with a strong interest in patient advocacy. The best candidate would be a rising 3rd year with prior equal access clinic experience, but rising 2nd years will also be considered.

The External Affairs Director oversees online communications, EACN volunteer signup website management, application creation, social media updates, and other roles that involve communicating major events or updates regarding EAC. All are encouraged to apply especially those with interest in creative organizational communication, creating/editing EACN websites, and raising awareness about EAC.

The HOQI Co-Director holds a pivotal role in overseeing clinical operations within the organization. Responsibilities include ensuring students have up-to-date volunteer packets with HR, facilitating the Canvas course, and coordinating additional training initiatives. Collaborating with other medical student directors, the Clinical Director plays a crucial role in fostering teamwork and shared best practices. Furthermore, close collaboration with the HOQI Clinical Improvement Coordinator is essential to enhance overall clinical efficiency and effectiveness.

The HOQI Coordinator is a crucial team member responsible for facilitating communication between undergraduate leaders and HOQI directors. This role involves gathering weekly updates, conducting monthly meetings, and providing essential support to enhance operations. Serving as a liaison, the coordinator plays a vital role in fostering effective communication channels and identifying opportunities for continuous improvement within healthcare delivery or administrative functions.

The Language Services Quality Improvement Officer will work with the Language Services Directors across all clinic sites to oversee and improve language access. This role involves finding ways to educate all clinic volunteers and in-person interpreter volunteers on how to effectively provide culturally sensitive and quality interpreting services to patients. This individual will also be responsible for attending each of the 4 main site clinics at least once a semester to collect feedback from volunteers and patients on interpreting services. This role does not require a person to speak a second language, however, an applicant’s second language will be considered for possible future EACN interpreting workshops. Note: Looking for an MS1 or MD/PhD student graduating Class ’28 or beyond.

The Grant Coordinator maintains an Excel sheet tracking patient supplies and orders, updates RedCap with financial and patient data, and completes quarterly and biannual grant reporting. They also manage patient referrals, communicate with patients regarding labs and prescriptions, and lead volunteers in the clinic. This role could lead to a higher officer role throughout your medical school years as we tend to prioritize internal promotions.

The Pre-Natal Night Supplies Coordinator places and tracks supply orders, organizes postpartum supplies, and ensures they are given to senior officers. Additionally, they handle patient referrals, communicate with patients, and assist in managing clinic flow and volunteers. This role could lead to a higher officer role throughout your medical school years as we tend to prioritize internal promotions.

The Grant Coordinator positions involve working in a team researching, planning, writing, and submitting grant applications on EACN behalf. If a grant is successfully awarded, grant coordinator will take lead in coordinating and monitoring the implementation of grant proposal to ensure compliance with programmatic requirements.

The Fundraising Coordinator creates fundraising strategies and coordinates fundraising events like walks, auctions, contests, and galas to raise funds for EACN.