Fall 2023 EACN Leadership Position Application

Equal Access Clinic Network is pleased to open leadership positions to our medical student volunteers!

Applications are DUE on Friday, December 8th at 11:59 PM. 

Please contact our External Affairs Directors, Sean Kwak (kwakh@ufl.edu) and Niki Sareen (nsareen@ufl.edu) with any questions!

Fall 2023 EACN Leadership Position Application

Position Descriptions

Director of Clinical Operations

The Director of Clinical Operations assists the Executive Director in all facets of EAC Administration. Responsibilities include (but are not limited to) organizing and creating RedCap forms and managing RedCap user access, ensuring the Clinic Navigator is updated and functioning, acting in a supervisory role for all Clinic Directors, and attending all Director meetings and working group meetings as necessary.

External Affairs Director

The External Affairs Director oversees online communications, EACN volunteer signup website management, application creation, social media updates, and other roles that involve communicating major events or updates regarding EAC. All are encouraged to apply especially those with interest in creative organizational communication, creating/editing EACN websites, and raising awareness about EAC.

Labs/Quest Coordinator

Spending on lab testing and screening protocols accounts for a majority of EACN’s annual spending. As Labs Director, you will play a vital role in coordinating the lab services we provide to our patients, and, by association, EACN’s financial solvency, through oversight and refinement of our lab ordering policies as well as analysis of monthly trends in clinic spending. The position offers a unique opportunity to create meaningful change in our community’s preventative medicine landscape through the implementation of system-wide lab testing improvements and grant sourcing. This position provides excellent experience to further hone clinical knowledge of high value care, hospital systems management, and grant writing that will be invaluable to your career in medicine. If interested, feel free to contact Graeme Fenton (graeme.fenton@ufl.edu, 443-643-7066) to further discuss the position and associated responsibilities.

Director of Project Development

Contact Dominique Szymkiewicz for more information: dszymkiewicz@ufl.edu

Research Director

Provide guidance for research and quality improvement projects conducted within the EAC network including assistance with protocol development, IRB requirements, and manuscript submission. Must have prior experiences submitting proposal(s) to the UF IRB. Participation in monthly meetings with clinic site and network directors to discuss EAC operations is also required.

Physician Recruitment Director

Please contact Stella Jeon for more information: yjeon@ufl.edu

Co-External Referrals Director

The External Referrals Co-Director manages a referral system for patients between the Equal Access Clinic Network, the Alachua County Health Department (WeCare), and UF Health. Strong candidates will be prepared to spend 3 hours each week, on average, overseeing the work of HOQIs and clinic-based medical student External Referrals Officers. The position is a rare opportunity for students interested in healthcare service design.

Radiology Director

The Radiology Director will work closely with the External Referrals Co-Directors to manage a referral system between Equal Access Clinic Network, the Mobile Outreach Clinic, and Doctor’s Imaging Group for patients needing radiology services. Strong candidates will be prepared to spend 3 hours each week, on average, overseeing the work of HOQIs and clinic-based medical student External Referrals Officers. Since the Radiology Director position is new, responsibilities will initially involve building referral pipeline processes.

Non-Emergent Transport Director

The EAC Non-Emergent Transport (NEMT) Director is responsible for managing and coordinating the inbound and outbound transportation for patients requiring transportation to a EAC facility. This role primarily involves working with UberHealth Services in conjunction with HOQIs to establish, confirm and track rides offered to patients. Part of this position is an ongoing evaluation of the efficacy for NEMT services (like UberHealth) to reduce no-show rates through QI analysis. Financial reports (often quarterly) are written for any donors to the program. Monthly EAC director meetings required.

7th Day Clinic: Senior Operations Officer

The Senior Operations Officer works alongside the clinic director to ensure proper clinic and operational flow at 7th Day. The SOO complements the director and assists when needed. Administrative responsibilities are split accordingly per the director’s discretion for the betterment of the clinic and the reinforcement of a united front. In the absence of the director, the SOO fulfills the needed administrative roles as needed. Preferentially, the 7th Day SOO would be an MS3 potentially interested in the director role the following year.

7th Day Clinic: Clinic Officers

Clinic officers are responsible for all aspects of clinic flow at the Monday night EAC clinic, including orienting new volunteers, assisting with lab ordering, supplies organization, managing the clinic tracker and assisting with referrals. Officers may be involved with volunteer recruitment, physician recruitment, supplies organization, or referrals coordination.

Bartley Temple Clinic: Clinic Officers

Bartley Temple officer is responsible for attending clinic each week from beginning to end. This involves setting up the clinic, managing the patient tracker, helping volunteers with patients, educating volunteers on community resources, etc. There is an additional responsibility outside of clinic that will be approximately 1 hour each week that can be completed remotely.

Eastside Clinic: Senior Operations Coordinator

The Senior Operations Coordinator at Eastside works directly with the clinic director and the LGBTQ officers. They fill in when the clinic director cannot be at clinic or make meetings. Outside of clinic, they are responsible for the shared management of lab results as well as assisting the other officers with supplies or appointments. During clinic hours, the coordinator helps the clinic director run the clinic and assists the general officers and the physicians with point-of-care tests, appointments, referrals, ordering labs, and in-clinic procedures.

Eastside Clinic: General Clinic Officers

General clinic officers are responsible for all aspects of clinic flow at the Tuesday night EAC clinic, including orienting new volunteers, assisting with lab ordering, supplies organization, managing the clinic tracker and assisting with referrals. Depending on the number of volunteers, officers may also be expected to see patients. In addition to in clinic responsibilities, each eastside officer has one additional administrative duty including volunteer recruitment, physician recruitment, supplies organization, or referrals coordination. Applicants should be organized and highly motivated to provide care to underserved populations.

Eastside Clinic: LGBTQ Clinic Coordinator

Attend clinic. There must be at least one senior officer (i.e. the clinic director, operations coordinator, and LGBT coordinator) at clinic every Tuesday evening. As such, you will be expected to divide attendance at clinic evenly. One senior officer must also review weekly lab results for Eastside patients. Divided evenly among all senior officers. Responsibilities specific to LGBT coordinator: knowledge of EAC’s GAT protocol and PrEP; will often receive and must respond to emails from patients, physicians, and community members about LGBT Night and our services; occasional engagements like speaking events or tabling.

Eastside Clinic: LGBTQ Clinic Officers

LGBTQ officers work alongside Eastside officers to assist in all aspects of clinic flow and are a fully integrated part of the team at Eastside. The LGBTQ night officers are responsible for educating volunteers on clinic protocols related to PrEP and Gender Affirming care and assisting with lab follow up and informed consent for these patients. The officers are also responsible for organizing a yearly training for medical student volunteers. LGBTQ officers collaborate to review all labs ordered at Eastside clinic. Applicants should be organized and passionate about inclusive care for LGBTQ individuals.

Main Street Clinic: Senior Operations Officer

As the Senior Operation Coordinator your ultimate goal is to ensure that clinic nights run as smoothly as possible. This entails working closely with the current Main Street officers and analyzing the clinic tracker to discover areas of improvement that can improve patient satisfaction and limit wait times. You will also attend the EAC Director’s Meeting as a representative of Main Street to discuss the current state of the clinic and to update your clinic team with any system changes. In this role, you should also regularly check lab results for any critical results that require urgent follow-up. On the actual clinic days, you will assist your team with whatever is needed (i.e. vitals) and as the senior officer be disposable for any questions and situations that your officers need assistance with.

Main Street Clinic: Quality Improvement/Language Liason

As the QI/Language liaison at the Equal Access Clinic, you will play a pivotal role in facilitating effective communication and developing Main Street as a clinic. You will contribute to seamless clinic operations by overseeing flow, ensuring proper staffing, and offering support to clinic officers in their various roles. In addition, you will work closely with the Director and Senior Operations Coordinator to facilitate better clinic flow and with the QI team to ensure that clinic is continually improving and adopting strategies to improve the care delivery each week.

Main Street Clinic: Clinic Officers

The Main Street Officer position is a vital role that encompasses the management of clinic flow, lab values, referrals, and the coordination of volunteers. This position plays a crucial role in ensuring the seamless operation of a community-focused healthcare center. The ideal candidate for this role is a dedicated individual with a passion for giving back to the community. Responsibilities include overseeing the efficient flow of patients through the clinic, managing and interpreting lab values, coordinating referrals for specialized care, and working closely with volunteers to enhance the overall functioning of the healthcare facility. The Main Street Officer serves as a linchpin in the healthcare ecosystem, contributing to the well-being of the community by facilitating access to quality care and support services.

Main Street Clinic: Cardiology Clinic Officers

The Cardiology Clinic Night Officer is expected to attend clinic every third Thursday of the month in order to facilitate clinic flow, administer EKGs, schedule patients, order labs, and help manage the clinic tracker. Outside of the clinic, this role involves a couple hours per month of calling to schedule referred patients and manage our patient log.

Main Street Clinic: Prenatal Night Senior Coordinator

Prenatal Night is looking for 1 Rising MS4 to fill the position of Senior Coordinator: This role serves chiefly as an associate to the clinic director in planning and executing the once monthly prenatal night, in addition to helping supervise all members of the care team including the junior officers and volunteers. The Senior Clinic Coordinator is expected to coordinate patient referrals via email from Prenatal Night to UF Health in the patient’s third trimester. Time commitment approximately 5-10 hours weekly on average.

Main Street Clinic: Prenatal Night Operations Coordinator

Prenatal Night is currently looking for 2 current MS1’s to fill the positions of Operations Coordinator. In brief, these officers are responsible for the following: Pre-clinic – Coordinate volunteers – Coordinate pre-clinic planning Zoom meetings During clinic – Pick up and return Ultrasound to/from MOC – Organize patient sign in and assist with clinic flow/triage as needed – Assist other officers as needed – Track and report volunteer hours – Collaborate with social worker to collect patient financial data and record in REDCap -Lead pre-clinical volunteers Post-clinic – Order supplies as needed – Quarterly and annual CAPP Grant reporting – Assist with reapplying for the next CAPP Grant Additional responsibilities: since our patient population is primarily Spanish-speaking, the ability to communicate fluently in Spanish is a plus for this role. Spanish-speaking officers will help interpret for patients and communicate directly with patients via the prenatal night call phone. Ideally, you will serve this role until you are an MS3, at which point you may transition to the Data and Grants Coordinator roles. Once you are a rising MS4, you will have the opportunity to become a Clinic Director or Senior Coordinator.

Main Street Clinic: Gynecology Night Clinic Officers

Oversee clinic operations for gynecology night. Order and transport specimens to Quest labs. Follow up on results to patients. Collaborate with Project Continuity on mammogram referrals. Coordinate autoclaving of equipment. Perform physician recruitment.

Adult Ophthalmology Clinic Director

The director of the ophthalmology clinic oversees and coordinates various aspects of the clinic’s operations. This leadership position involves guiding a team of medical students to provide comprehensive eye care services to the community while ensuring a valuable learning experience for the students involved. The director is responsible for organizing and supervising clinic activities, including patient scheduling, eye examinations, and eyeglass prescriptions. They collaborate with undergraduate students, ophthalmology residents and faculty advisors to ensure that the clinic operates smoothly. Through effective leadership, the director contributes to the success and sustainability of the clinic.

Pediatric Ophthalmology Clinic Director

The pediatric ophthalmology clinic is held monthly on Tuesdays at HealthStreet, offering complete eye exams for pediatric patients as well as free glasses. As the pediatric ophthalmology clinic director you will maintain and apply for new grants to provide funding for free glasses and expanding clinic services. The role includes helping officers with orienting medical students to an ophthalmologic workup, overseeing clinic documentation, coordinating clinic flow, and addressing patient care needs. The role also requires representing the clinic during EACN meetings and assisting with outreach in the community/involvement in health fairs. No prior experience is required, but past experience as an equal access clinic officer is helpful. Please reach out with any questions; it’s an exciting and amazing experience for anyone considering ophthalmology or a surgical subspecialty as a career.

Ophthalmology Clinic Officers

The officers are responsible for setting up clinic, coordinating with our physician volunteers, managing clinic flow, ordering glasses prescriptions, and cleaning up clinic. Clinics are held twice a month in the evenings (roughly 5 – 9 pm every other Tuesday). No prior knowledge of ophthalmology is required, and students of all levels are encouraged to apply!

HOQI Co-Director

The HOQI Co-Director holds a pivotal role in overseeing clinical operations within the organization. Responsibilities include ensuring students have up-to-date volunteer packets with HR, facilitating the Canvas course, and coordinating additional training initiatives. Collaborating with other medical student directors, the Clinical Director plays a crucial role in fostering teamwork and shared best practices. Furthermore, close collaboration with the HOQI Clinical Improvement Coordinator is essential to enhance overall clinical efficiency and effectiveness.

HOQI Co-Coordinator

The HOQI Coordinator is a crucial team member responsible for facilitating communication between undergraduate leaders and HOQI directors. This role involves gathering weekly updates, conducting monthly meetings, and providing essential support to enhance operations. Serving as a liaison, the coordinator plays a vital role in fostering effective communication channels and identifying opportunities for continuous improvement within healthcare delivery or administrative functions.

Fundraising Coordinator

Utilize diverse channels, including online platforms and events, to engage donors and drive successful fundraising campaigns. Tasks include expanding fundraising efforts, collaborating with the finance team to align fundraising strategies with overall clinic objectives, developing and executing effective fundraising plans to support clinic initiatives, and engaging with donors about the clinic’s impact. Prior experience with fundraising is a plus but optional. If you have any additional questions about this role, please contact Tran Ngo (tranngo@ufl.edu).

Grants Coordinator

Seek and secure grants for new clinic initiatives and supplies. Tasks include writing grant applications, maintaining existing grants through quarterly narrative reports, ensuring proper grant expenditure alongside the financial director, and ordering clinic supplies for the entire network. Prior experience with grants writing a plus but not a requirement. If you have any additional questions about this role, please contact Julia Fortier (julia.fortier@ufl.edu).

Language Services Quality Improvement Officer

The Language Services Quality Improvement Officer will work with the Language Services Director across all clinic sites to oversee and improve language access. This role involves finding ways to educate all clinic volunteers and in-person interpreter volunteers on how to effectively provide culturally sensitive and quality interpreting services to patients. This individual will also be responsible for attending each of the 4 main site clinics at least once a semester to collect feedback from volunteers and patients on interpreting services. This role does not require a person to speak a second language, however, an applicant’s second language will be considered for possible future EACN interpreting workshops.
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